2019 Releases
December 2019 Release
Major Enhancements
Victorian VET Student Statistical Collection Guidelines 2020
In late July 2019 the Victorian VET Student Statistical Collection Guidelines 2020 together with the Summary of Changes were published both on SVTS and on the Departments website (https://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx).
The Meshed Platform functionality has been reviewed and enhanced as required to support these changes to ensure successful submission of data in the new collection year.
November 2019 Release
New Features
Education Services for Overseas Students Regulations 2019 - English Language
The Education Services for Overseas Students Regulations 2019 (ESOS Regulations) commence on 1 October 2019. They replace the current 2001 regulations.
Read more about the Education Services for Overseas Student (ESOS) Regulations 2019 overview
The Meshed Platform functionality has been enhancement to support the English Language testing and exemption requirements for the ESOS Regulations 2019.
For more information on managing English Language Testing for Applicants see English Test.
For more information on managing English Language Testing for Students see English Test.
Online Assessment Submission (Optional Module)
The Meshed Platform optional module for Online Assessment Submission has been enhanced to provide Students multiple Assessment Submissions.
Functional Overview:
Students has multiple attempts of Assessment Submission
Teacher records marks and uploads Marking Guide for each Assessment Submission
All Assessment Submission marks visible in Student Portal
Permission control to allow Teacher to flag re-submission of Assessment Submissions
Minor Enhancements
Agent Contact List Report
The Meshed Platform now has a specific report, which can be generated from the reports menu, that displays all of the data fields for Agent Contacts.
Enrolment Fees
The Meshed Platform Setup Enrolment Fee Information feature has been enhanced to now define different value enrolment fees based on the Student origin - Overseas Student (Offshore), Overseas Student in Australia (Onshore), Resident Student (Domestic).
For more information see Enrolment Fee Setup.
Password Reset with Random Password
Password strength is a measure of the effectiveness of a password against guessing or brute-force attacks. The strength of a password is a function of length, complexity, and unpredictability. Using strong passwords lowers overall risk of a security breach, but strong passwords do not replace the need for other effective security controls.
The Meshed Platform has been enhanced with new functionality to optionally have the System generate a Random Password when Resetting User Accounts Passwords for:
Users
Agents
Students
October 2019 Release
New Features
Education Services for Overseas Students Regulations 2019
The Education Services for Overseas Students Regulations 2019 (ESOS Regulations) commence on 1 October 2019. They replace the current 2001 regulations.
Read more about the Education Services for Overseas Student (ESOS) Regulations 2019 overview
As part of our ongoing commitment to our Clients, the Meshed Team have reviewed Meshed Platform functionality to identify and implement enhancements and new features required to ensure that Providers can meet ESOS Regulations in October 2019.
The key areas of the Meshed Platform reviewed for the latest ESOS Regulations were:
PRISMS Enhancements
Other ESOS Amendments (minor)
Education Agents and Students
See Agent Setup for more information.
See Agent Portal for more information.
Tracking of Student Course Status
See Student Course Status for more information.
The key areas of the Meshed Platform currently being reviewed for the latest ESOS Regulations are:
Student English Language Proficiency
An update Release for any enhancements and new features required as an outcome of this review will be made soon.
Minor Enhancements
Offer Document Checklist Setup Log
The Meshed Platform View Database Modification Log has been enhanced to provide tracking of changes made to the Offer Document Checklist:
When a document is added to the Checklist.
Which a document in the Checklist is modified.
When a document is deleted from the Checklist.
The log records the name of the user, date and time of these actions.
September 2019 Release
New Features
Class Capacity Report
The Meshed Platform has been enhanced with functionality to report on Class Capacity information for Users in a similar way to the View Timetable feature.
Functional Overview:
Weekly View of Class Capacity
Daily View of Class Capacity
Subject View of Class Capacity
Room View of Class Capacity
ELICOS Bulk Change Class (Optional)
New optional functionality related to Student Class Changes for ELICOS Courses has been included in the Meshed Platform.
Functional Overview:
Search and View a list of Students enrolled in a specific ELICOS Class (Course, Year, Semester, Term, Subject).
The list of Students contains an Action Icon for each Student to Change the Batch (Class).
The Change Batch (Class) window allows for selection of New Batch and the adjustment of Dates (Start and Finish) as required.
Minor Enhancements
Attachments for Communication Log/Diary Notes
The Meshed Platform Communication Log/Diary Notes feature has been enhanced with the ability to upload attachments. This enhancement applies to the following Meshed Platform areas:
Students
Applicant Offer Management
Staff
Teachers
Agents
Online Class Enrolment (Optional Module) - Type of enrolment
The Meshed Platform optional module for Online Class Enrolment has been enhanced to display information in the Student Profile about the type of enrolment.
Information overview:
Online Student Enrolment - if the Student Portal was used for the Online Class Enrolment
Online Staff Enrolment - if the Staff Portal was used for the Online Class Enrolment
Group Enrolment - if the Group Management feature was used for the Class Enrolment
Individual Enrolment - if the Student Subject Enrolment Page (set-up Study Plan) page was used for the Class Enrolment
Bulk Enrolment by Group - Final Outcome
Based on feedback we received from Meshed Clients, the Meshed Bulk Enrolment by Group function has been enhanced to select a Final Outcome for Students being enrolled into a Class.
To understand more, check out Group Enrolment
Custom Fields - Order
The Meshed Platform Custom Fields feature has been enhanced to allow Users to define the display order of the fields (when filtering view as 'Field used for').
August 2019 Release
Major Enhancements
Random Password Generation
Password strength is a measure of the effectiveness of a password against guessing or brute-force attacks. The strength of a password is a function of length, complexity, and unpredictability. Using strong passwords lowers overall risk of a security breach, but strong passwords do not replace the need for other effective security controls.
The Meshed Platform has been enhanced with new functionality to optionally have the System generate a Random Password when creating User Accounts for:
Staff
Teachers
Agents
Students
Minor Enhancements
Intervention Register - Student
The Meshed Platform Student Intervention Register feature has been enhanced with the addition of a Student Status column. This column is included in the excel file that is exported as well. For an Intervention there is now an additional status of Case Unresolved - cancelled available for use.
Course Subject Stage
Based on feedback we received from Meshed Clients, the maximum number of Stages that can be assigned when Adding and Editing a Course Subject has been increased from 10 to 20. Course Subject Stages are used when enrolling a Student into timetabled Classes.
Meshed PIR Predefined Report (Higher-Ed Specific)
The Meshed Platform now has a specific report, which can be generated from the reports menu, that displays all of the data fields shown in the Student PIR information section of their Student profile.
User Guide
USI Integration Setup
The Meshed RTOManager CRICOS Online User Guide has been updated to now include detailed information on the steps to setup the Meshed Platform USI Integration.
The Meshed Platform USI Integration allows for a two-way integration with the USI Registry System, in real time, using a web services connection. The integration supports USI Verification and USI Creation functions.
Find out more about the Meshed Platform USI functions here.
The Meshed RTOManager CRICOS Online User Guide is available across all Meshed RTOManager CRICOS platforms and can be accessed via the Help Icon located on the top right hand corner of the homepage. Check out RTOManager CRICOS Online User Guide.
July 2019 Release
New Features
Change Batch/Class Name (Optional)
The Meshed Platform has been enhanced with functionality to allow users to change the name of existing timetabled Batches (Classes). This is an optional feature in the Meshed Platform.
Functional Overview:
Available in Timetable > Manage Class Timetable list of timetabled classes
Renaming of Batches (Classes) with enrolled Students, Attendance records etc. will be permitted
Students can be enrolled, Attendance can be recorded etc. for renamed Batches (Classes)
Major Enhancements
Send Email to Employer
The Meshed Platform Manage Employer feature has been enhanced with the addition of email sending functionality. This allows emails to be sent directly to Employers from within the Meshed Platform.
Employers are Companies who provide funding for their employees, typically to study job related Courses, for example a Trainee-ship or Apprenticeship. The Meshed Platform enables the assignment of Employers to Students, the generation of Employer Invoices etc.
To understand more, check out Manage Employer
Agent Option to Send Applicant Notification
The Meshed Platform has been enhanced with an option for Agents making an Application using the Agent Portal to be able to control if the Applicant will receive an email notification. This option appears at Step 1 of the Application process and by default the email notification is not sent.
The email notification to the Applicant uses a Predefined Email Template (AgentOnlineApplication1stStepNotification) which can be customised in the Meshed Platform.
To understand more, check out Agent Portal
Minor Enhancements
Teacher Communication Log (Diary)
The Meshed Platform has been enhanced with new functionality which enables the editing and deleting of entries in a Teacher Communication Log/Diary.
To understand more, check out Teacher Management
Bulk Create Student User Account
As part of our continuous Usability Improvements for Meshed Platforms, the Selection Criteria for the Bulk Create Student User Account on the Users Menu (Users >Bulk Create Student User Account ) has been improved. The Course field now contains and All option.
To understand more, check out Bulk Create Student User Account
Results Grade Log
The Meshed Platform View Database Modification Log has been enhanced to provide tracking of Results Grade Setup changes made from Admin > Configuration and Setup > Result Grade.
The log records the name of the user, date and time of these actions.
June 2019 Release
New Features
Course Log
The Meshed Platform has been enhanced with a new feature that logs Course comment changes during the Application and Offer processes. This is useful for recording and tracking of important information, notes, etc. For example a change of Agent during the Offer process.
When the Applicant is converted to a Student the Course Log remains available from the Student Profile.
ELICOS Bulk Academic Progress Result Entry
The Meshed Platform has been enhanced with a new feature for Assessment Task Results Entry for ELICOS Courses.
Functional Overview:
Search and View a list of Students enrolled in a specific ELICOS Class (Year, Semester, Term, Subject).
The list of Students will contain all of the Assessment Tasks due for the selected week.
Student Results for all of the Assessment Tasks can be recorded in the list and updated (Bulk).
Student Results for all of the Assessment Tasks can be recorded and updated (Bulk) from the Teacher Portal (Optional Module).
To understand more, check out the ELICOS functionality information.
Major Enhancements
NSW Smart and Skilled Training Plan Template
The Meshed Platform has been enhanced with new functionality which provides an option to select a NSW Smart and Skilled Training Plan Template where this is relevant.
Because the Smart and Skilled Training Plan is only required for NSW, the system only provides this option when a Student Course/Subject has a venue that is located in NSW.
Password Strength Management (Optional)
Password strength is a measure of the effectiveness of a password against guessing or brute-force attacks. The strength of a password is a function of length, complexity, and unpredictability. Using strong passwords lowers overall risk of a security breach, but strong passwords do not replace the need for other effective security controls.
The Meshed Platform has been enhanced with new optional functionality to manage Password Strength with selection of one of three strength options:
Weak Password
Medium Password
Strong Password
The Password Strength option selected applies to:
Create Password functions for Add New Staff, Add New Teacher, Create Agent Account, and Create Student Account.
Change Password functions for Users (i.e. Reset Password Icon), Staff Portal, Student Portal, Agent Portal, and Teacher Portal.
This is an Optional Feature that Clients will need to request via the Meshed Support Team
More information on this feature can be found here
Minor Enhancements
Course Template Log
The Meshed Platform View Database Modification Log has been enhanced to provide tracking of Course Template changes for Students:
When a Course Template was assigned to a Student.
Which Course Template was assigned to a Student.
When a Course Template assigned to a Student is changed
Which Course Template was assigned to a Student when changed
The log records the name of the user, date and time of these actions.
Student Mailing List
The Meshed Platform has been enhanced so that the Student Mailing List in both the Teacher Portal and the Staff Portal now include classes created using Manage Assessment Group when searching for Students using the Student Class List criteria.
To understand more about Student Mail, check out Communication Tools
User Guide
Customer Relationship Management (CRM) Module
The Meshed RTOManager CRICOS Online User Guide has been updated to now include detailed information on the Customer Relationship Management (CRM) Module (Optional Module).
Find out more about the Meshed Platform CRM here Customer Relationship Management (CRM) Module
The Meshed RTOManager CRICOS Online User Guide is available across all Meshed RTOManager CRICOS platforms and can be accessed via the Help Icon located on the top right hand corner of the homepage. Check out RTOManager CRICOS Online User Guide.
May 2019 Release
New Features
View Timetable
Based on feedback we received during the Meshed Client Forums, the View Timetable feature has undergone a significant re-design and re-development to better present this key information to Users.
Functional Overview:
Weekly View of the timetable for Classrooms
Daily View of the timetable for a Classroom, Venue & Campus
View of the timetable shows Classes and availability for a Venue & Campus
Filter the view of the timetable by All or individual Teachers
Navigation options for Next Day, Previous Day, Next Week and Previous Week
To understand more, check out Timetable Management
Generate Random Student ID
The Meshed Platform has been enhanced with new functionality to give the option to generate a Random Student ID or a Sequential Student ID. This option will be applied for the following:
Generating a Reserved Student ID in the Offer section.
Generating a New Student ID when converting from an Offer to a Student.
Work Placement Management Feature (Optional)
The Meshed Platform has been enhanced with new functionality to fully manage Student Work Placements.
Many Education Providers deliver Courses which require work placement. Work placement is component for a Subject, or Subjects, depending on the Provider requirements. Providers can have agreements or arrangements with various employers with whom they can place Students to fulfil the work placement requirements.
In the Meshed Platform, the work placement feature allows the user to:
Identify Courses which require work placement
Identify Subjects which require work placement
Enrol Students into Courses and Subjects which require work placement
Link Student work placements with an Employer
Record and view work placement activity for Students
Recorded work placement attendance for Students
To understand more about the Work Placement Management Feature, check out Student Work Placement
Major Enhancements
Edit Student Education Qualification and Employment History
The Meshed Platform has been enhanced to provide an edit function for Student Education and Student Employment History.
Minor Enhancements
Course Information
As part of our continuous Usability Improvements for Meshed Platforms, the layout of Course Information on the Public Portal and Course Menu (Courses > Course) has been improved.
User Guide
Webinar - ELICOS Management with Meshed Platforms
We understand that it's not always easy to take time out of the business during office hours. So for your convenience, a recording of our latest webinar on ELICOS Management with Meshed Platforms is now available in the Meshed RTOManager CRICOS Online User Guide - ELICOS Management with Meshed Platforms Webinar
The Meshed RTOManager CRICOS Online User Guide is available across all Meshed RTOManager CRICOS platforms and can be accessed via the Help Icon located on the top right hand corner of the homepage. Check out RTOManager CRICOS Online User Guide.
April 2019 Release
New Features
Manage Teacher Availability
The Meshed Platform has been enhanced with a new feature that will support situations where Teaching Staff are not full-time and may only be available for specific days and times.
The Manage Teacher Availability feature allows for the recording of a Teachers day and time availability for each semester. e.g. Monday 3PM-5PM, Tuesday 9AM-2PM
This information is integrated into the Meshed Platform timetabling functionality to check Teacher availability.
Minor Enhancements
Student Mailing and SMS List
As part of our continuous Usability Improvements for Meshed Platforms, a new Order By option for the Student List for the Student Mailing List and Student SMS Send features has been implemented.
To understand more about Student Mail and SMS, check out Communication Tools
Staff Mailing and SMS List
As part of our continuous Usability Improvements for Meshed Platforms, a new Order By option for the Staff List for the Staff Mailing List and Staff SMS Send features has been implemented.
To understand more about Staff Mail and SMS, check out Communication Tools
Student Communication Log (Bulk)
As part of our continuous Usability Improvements for Meshed Platforms, a new Order By option for the Student List in the Communication Log/Diary - Bulk feature has been implemented.
To understand more about the Student Communication Log, check out Communication Tools
Offer Mailing and SMS List
As part of our continuous Usability Improvements for Meshed Platforms, a new Order By option for the Applicant List for the Offer Mailing List and Offer SMS List features has been implemented.
User Guide
ELICOS Functional Overview
The Meshed RTOManager CRICOS Online User Guide has been updated to now include a useful overview of the ELICOS functionality in the System.
To understand more, check out the ELICOS functionality information.
March 2019 Release
Major Enhancements
Applicant and Student Duplicate Check
The duplicate check functionality which applies to the Application Entry processes has been enhanced to now also apply to: